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Home » About » Careers » Commercial Agency - Database & Team Administrator, EC2

Commercial Agency - Database & Team Administrator, EC2

We have an exciting opportunity to join our Commercial Agency Team, based in our City Fringe office near Moorgate and Liverpool Street stations. This role will work alongside our agents and another part-time administrator to help drive our database and listings forward.


Key Responsibilities: 

• Act as the first point of contact for in-bound calls and emails
• Qualify phone and email leads to register requirements into our agency database
• Perform ongoing updates of applicant records and requirements
• Assist in developing our use of the software to create greater team efficiencies
• Coordinate and communicate the diaries of our agent viewings and key events
• Maintain a diary of lease events to share weekly with our team
• Generate weekly reports from the database to Agency directors on mailings, property statuses, and interest
• Assist in the preparation of marketing reports & letters of appointment
• Maintain department templates for brand consistency and compliance
• Drive the production of property listings and brochures
• Coordinate the preparation of external brochures and other marketing material by liaising with contractors
• Organise photography and any other relevant 3D/video content
• Coordinate EPC & lease plan quotes, inspections
• Produce emails to send properties to matching applicants and Strettons’ teams
• Ensure consistent appearance of property listings across all portals and our website
• Own all aspects of agency portal listing management with frequent listing maintenance and updates of completed deals
• Work with our marketing team on case studies and deal history updates for distribution
• Assist with data collection for business generation efforts


Candidate Attributes:

• Great people and communication skills with a bright, outgoing personality. You will be in constant phone contact with a range of clients and contacts
• Well organised with the ability to prioritise multiple projects
• Assertive and takes initiative on progressing projects and tasks
• Good attention to detail, creativity, and presentation of printed and online material
• Team player and able to communicate well with staff across all the agency teams
• Highly skilled in Microsoft Office products
• Database experience with the ability to learn new systems quickly
• Familiarity of Adobe or other design programmes would be beneficial but not essential


A career at Strettons offers exciting role progression, benefits, and a generous holiday package. The role is a full-time position (M-F, 9.00-17.30pm) and is a replacement for an existing member of staff who has moved to another team in the business.

Strettons is a leading, independent firm of property advisors with expertise across a wide range of commercial and residential property, giving advice to buyers, owners, occupiers, investors, developers and more. Our core teams cover agency, property auctions, property & asset management, and valuation & advisory services. We operate throughout London and the Home Counties with more than 120 staff, while our auction department and property management business cover the whole of the UK.

Further information on our firm is available online at strettons.co.uk