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Home » About » Careers » Valuation & Leasehold Advisory Team Administrator, E11

Valuation & Leasehold Advisory Team Administrator, E11

The role involves providing first-class administrative support to our Valuation and Leasehold Advisory department. We are looking for someone who is proactive and take on jobs/tasks as and when requested. They should be enthusiastic and keen to help when necessary. They should have excellent knowledge of the Microsoft packages and ideally, have a good knowledge of CRM systems.

 

Key Responsibilities:

  • Typing, word processing and proof-reading of work to ensure that completed documents have been produced to an appropriately high standard.
  • Managing an effective up to date filing system which ensures easy retrieval of all relevant documents.
  • To answer incoming telephone calls, and to take detailed messages in accordance with the companies good practice procedure, including if applicable the maintenance of a reminder system of daily priorities.
  • To control the flow of mail and other messages efficiently and to be pro-active and contact with clients, especially when the fee earner is absent.
  • To undertake general administrative work, including photocopying, collating, binding of documents and other associated work.
  • To assist with editing reports, opening files on Salesforce and hard copies.
  • Bundling documents and sending out correspondence when necessary.
  • To help cover reception on a tea break.
  • To help with the post rota with other secretaries.
  • Creating invoices on Salesforce and sending them out to the relevant parties on the behalf of the Surveyors.
  • Be able to type up various documents using Olympus audio dictation.
  • Touch typing skills ideally 65wpm.

 

Key Strengths:

  • Good IT knowledge - able to use Word, Excel and Powerpoint.
  • The ability to type at least 65 words per minutes.
  • The ability to stay calm under pressure.
  • Excellent organisational skills.
  • The ability to prioritise and be flexible.
  • Good communication and team working skills.
  • Ability to work under pressure.
  • Enthusiastic and confident nature.
  • Ability to work on own initiative.
  • A team player able to build good working relationships with colleagues.
  • Able to solve problems quickly and effectively.

 

For more information please contact Jane.Seager@strettons.co.uk